User Management in Skillhabit
Managing users efficiently is essential for ensuring proper access, organization, and learning progression within the system. Skillhabit offers two ways to add users, as well as options to assign roles and permissions.
Adding Users
To add users, click the "+" sign at the bottom right of the interface. You can then choose between:
Manual Entry:
- Enter email addresses directly into the field.
- Press Enter after each address to add multiple users.
Import from CSV:
- Click "Import from CSV" at the top right to upload multiple users at once.
- Ensure the Excel file contains a single column with email addresses, without additional data.
- Save the file as CSV-UTF-8 (comma-separated) (.csv) before importing.
When creating a new user, you can also:
- Set an archiving date directly
- Add user attributes during creation
- Assign them to groups immediately or at a later time.
- Set a language preference, which users can modify themselves.
Sending Course Invitations in Skillhabit
Inviting users to courses and programs ensures they can access relevant learning content, even if they are not part of a predefined group.
- Click the "+" sign at the bottom right of the interface.
- Select "Send Course Invitation."
- Choose one or more users to receive the invitation.
- Select the courses or programs you want to include.
- Send the invitation.
Users do not need to belong to a specific group that the course or program is visible to in order to receive an invitation. In the Create app, you can see which users have Individual Visibility in the course description.
Managing User Profiles
Click on a user's name to open their User Card, where you can:
- View and modify group memberships.
- Adjust app access permissions.
Access Levels
Manager Access:
- Analyze Groups/Teams: View performance and participation.
- Communicate with Members: Engage with users.
- Approve Content Requests: Required for approving content in the Academy app.
Admin Access:
- Full administrative control over courses, programs, and users.
- Create, edit, and delete content and users.
- Analyze performance and participation using system tools.
- Manage communication and user access.
Important Considerations
- Assign Admin Access only to those who need full control.
- Consider limiting permissions to specific functions (e.g., "Create" or "Analyze") to minimize risks.
- There is no limit to the number of Admins, but assigning too many may impact security and system integrity.
Ensure all changes are saved after modifying user settings.